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GETTING IT DONE- Step Aside Email: Microsoft Teams Is Taking the Lead in Business Collaboration

Erik Moll is a veteran in the tech sector and has sagely anticipated workplace change for years. He understands deeply how technology impacts our lives. Here, in the third of the ‘Geting It Done’ series, he shares his thoughts about Microsoft’s Teams.
“Microsoft Teams will eventually surpass email as the top communications and collaboration platform for business organizations.  It is not a question of if, but when!”  Erik Moll
In the not so distant future, the new collaboration platform, Microsoft Teams will dominate internal business communications and collaboration within companies.
That means that email, which is still the number one communication and collaboration tool today, can finally take a large step back.
It’s about time, Erik adds, as email has never been a very effective collaboration tool.
NEW BUSINESS ENVIRONMENT

The dramatically changed business environment that started to develop about ten years ago and exploded with the cloud now features geographically distributed offices, multigenerational workforces, and mobile trends of cooperation, which require new platforms.  Consider that today employees are in twice as many teams as five years ago.  Employees time spent today in collaborative work has increased by 50%.  Interstingly enough collaborative work takes about 80% of their time!
Microsoft Teams Changes Teamwork!
Erik Moll, “Bringing productivity to a new level, this chat-based work space combines all your collaboration, files, interactions, into one experience.“

The fact is that over time mobile and virtual collaboration will become the norm.   Microsoft Teams successfully addresses these new collaboration challenges by providing a hub for teamwork, persistent chat, customization and self serve capabilities, and is built with security as a top priority.

Microsoft Teams has combined the best of existing Office 365 collaboration pillars through Exchange, Skype for Business and SharePoint but added new collaboration capibilites with persistent chat, tab customization and connectors to name a few.

Productivity to a New Level
 One of the biggest advantages of Microsoft Teams is its friendly user interface that resembles an app, similar to all other familiar mobile and desktop applications. As a matter of fact, Microsoft Teams is an application born in the cloud, usable on all devices and reachable through the the desktop and browser as well.
Everything is virtually accessible anytime, anywhere and on any device.
Advantages and main capabilities of Microsoft Teams include:

  1. MICROSOFT TEAMS CREATE – self serve in the creation of Microsoft Teams  and users can create sub Channels for specific departments, projects, roles, etc.
  2. CONVERSATION THREADS/ CHATS – Conversation that surrounds the team, the communication channels are visible for all members of the created team/project, as are channels for messaging between employees.  You can still have one one one chats thru the designated Microsoft Teams Chat window.
Its friendly interface borrowed features from messaging apps and social media, so Microsoft Teams allows users to like, follow, mention, reply, tag, or use emojis, memes, GIFs, or stickers – everything that people are used to through other social media  channels.
It also shows who’s online, who is offline, who is busy and who might be on the call at the moment. Employees can chat with each other either by typing or opt for a live conversation using video.
  1. DOCUMENT MANAGEMENT – following the thread created specifically around a certain document allows employees to enter the document in any Office applications (ie MS Word, etc) and then conduct:
  • Versioning – making changes that automatically produce new versions of the same document (easily retrievable if something was misplaced or saved incorrectly).
Easily the biggest headache for many is the constant uploading of different and new releases, adding to the pile of attached documents, or losing them in endless email threads. That, says Erik, is now a thing of the past!
  • Co-authoring – working on the same document in real time
  • Adding a Wiki page – collaboration can be enriched with additional researched information with this feature
  • OneNote – Microsoft Teams’s cloud note taking and management of notes is also at their fingertips through Microsoft Teams
  1. MICROSOFT TEAMS CONNECTORS:
Users can also  add connectors, such as Twitter feed, Yammer feed, Mail Chimp and many others, and that list continues to grow as the Microsoft Teams app evolves.

 

  1. MICROSOFT TEAMS Meetings – other than the fact that members can see their Outlook calendar schedules through Microsoft Teams, they can also generate a Microsoft Teams’s meeting without having them to jump into their Outlook calendars.

 

Erik Moll firmly believes that as an integral part of Office 365, Microsoft Teams is a great platform, with numerous new features that continiue  to be upgraded .  One feature that is highly anticiapted in the very near future is to allow Microsoft Teams to inter-operate with external parties.  Today Microsoft Teams is only for internal usage.
Top of Their Game

” Business today need to be at the top of their game when it comes to productivity. That’s why they have to ensure that people can collaborate and communicate efficiently in a technology-enabled virtual office.
Microsoft Teams is a fundamental shift in how people will collaborate and communicate and proper attention to deployment and training details will be key to adoption of this exciting new collaboration platform,” concludes Erik Moll.  Follow us on LinkedIn to find out the details on Erik’s next “Getting It Done” blog.

 

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